Editing a local page of the Scandinavia-Japan Sasakawa Foundation homepage

The homepage is made in WordPress, a software which is said to drive around 25 % of the Internet. According to its own claims 50 000 WordPress web sites are launched every day. Thus it is very popular, probably the most popular software to create homepages.

One reason for its popularity is that it is considered very easy to work with. You can probably find on the internet a full tutorial in your own language. The following editing guidelines are only to help you to get started and to do some basic job on your own local SJSF page. This guideline will be a “living” document which we, the users at the HQ and at the local sections of the SJSF, shall continuously improve and update. As we encounter problems or get ideas for improvement we will update this document.

Here is how to get started editing the homepage:

1. What am I at the local section allowed to do?
   You can:
   a) edit existing pages under your local pages
   b) up-load new pages, photos and links
   c) create a new page by inserting a link from an existing page to a new sub-page. You can say that this is your alternative to create new menus (see below).

   You cannot:
   a) edit information on the homepage other than that under your own local section.
   b) You cannot create new structures, e g new menus or widgets, or a new design. You must ask the head office for changes of the structure, design, menus (but first see 4. Below) or editing on other pages than under your local section.

2. How do I log in to edit my local section page?
   a) Go to: sjsf.se/wp-login.php
   (This is the temporary homepage address which will be used until the page is permanently launched. Later the login page will be www.sjsf.se/wp-login.php.).
   b) In the dialogue frame that appears, write your username (e g Sasakawa-Denmark) and your password (which has been sent to you from the head office).
3. c) You will now reach your country’s own pages, a “Dashboard” (control panel), and can start editing. When you are logged in, you should be able to see in the upper right corner “Howdy, Miki Futagawa” (or your country’s name)
4. How do I edit texts on existing Pages?

-To reach the page you want to edit there are at least two alternatives.
Alternative a) On the “Dashboard” at your left hand side menu (vertical) you can click either Pages or Media. Select “Pages/All Pages”. You will now in the main field see a list of all the Pages which you can edit. Click the Page, which you want to edit.
Alternative b) At the top of the Dashboard you can see a narrow black horisontal bar. To the left on that bar click “Scandinavia-Japan Sasakawa Foundation” and you should reach the homepage of your own local section as it is viewed on the Internet. Go to the page you want to edit. Then, again on the narrow top horizontal bar, click “edit page”.
These two alternatives bring you to the same page from which you start the editing. Note that if you under alternative b) navigate to another page than under your local section, you will on the narrow black bar not find the option “Edit page”.

-Once you have reached this position with the published text available within the center frame, you can edit more or less as in any other program, e g Word. Put the marker where you want it. Write. Mark words or sentences, delete them or replace them with something new. Etc.

-Before you publish/update the page, look up at the right hand upper corner and press “Preview changes”. You will in a new window see the updated page on the screen. Go back to the editing page (previous window) and either edit more or, important, again in the frame in the right upper corner press “Update”. If you forget to press update, your changes will not be published. That is it.

Recommendation: for all editing, work with two browsers to see what you accomplish. If you e g edit the page in Chrome, open the page (not logged in) in e g Safari or Internet explorer. Once you have edited and updated in Chrome, click update page in the other browser to see the result. If it the result is satisfactory, you have succeeded, if not, you need to go back to Chrome and continue editing.

4. How do I create a new page and publish it?
   It is very simple to create a new page.

   -First. As logged in on the Dashboard, click Pages/Add New. Try the following as a test case:

You have reached a page called “Add New Page”. Where it says “Enter title here” write “Test Denmark or the name of your country. Then proceed to the wide text field below and just write some words like: “This is a test.” Then press “Publish” in the upper right corner. Now you have uploaded and stored a new page under your country’s Page directory. But it is not yet published and visible on the homepage.

The next step, since you are not allowed to edit the menus, is to create a link to the new page. Go to Pages and select one of the pages which is already published and visible on the homepage. As an example, go to (click) the first page, e g “Denmark Front Page” (in editing mode). Scroll down to the bottom (or wherever you want to publish the link) of the page and write something short, e g “Denmark test”. Then mark the new text, leave it marked, and scroll up to the top of the text field (important that the new text remains marked). On the toolbar just above the text window you will see a symbol which looks like a chain. Move your marker over the link you most likely a text saying “Insert/Edit link”. Click this button and a dialogue frame appears. In the bottom of this frame you can see a list of all Pages under your local page. Select and mark the page you just created “Denmark test” (or whatever you called your uploaded Page). Then scroll down to the bottom of the dialogue frame and press “Add Link”. You have now created a link between your local section first page and the new page. But it is not yet published and visible on the Internet.

IMPORTANT. You must not forget to go back to the existing first page, where you inserted the link, and press “Update”. Then the new page will be published and visible. Check that you have succeeded in the another browser before you finish.

5. How do I up-load photos or videos (max 40 MB) to the library?
   Again, after you have logged in, you reach Dashboard. Now in the menu to the left, click Media. Under Media you have two options: “Library” and “Add New”. In WordPress, as in other so called CMS (Content Management Systems) for homepages, you often start the process by uploading a photo or a video. Then, when you edit a page, normally you insert the photo by selecting it in the “Library”. So first, up load the photo by clicking Add New. In a dialogue frame you are given two alternatives: a) drag the photo to the frame and drop it; or b) click “Select files” and search for the file on your computer (or server) and click Open (or what it says in your language, or just double click the selected file). Wait for it to upload to the Homepage library, this may take some time depending on the size of the file. Now the photo is uploaded, but still not published and visible on the Internet.
6. How do I insert a photo into an existing page?
7. a) In the editing mode, go to the page on which you wish to insert the photo. See 3. Above, Edit page. Put the marker in the text where you want to insert the photo.
   b) Scroll up to the top of the page. Above the text click “Add Media”.
   c) You can now select either “Upload Files” or “Media Library”.
   -If you already have uploaded the file/photo, you click “Media Library”, mark the photo and finally Click at the bottom right “Insert into page”.

-If you click Upload files, you can choose either to drop a file within the frame shown, or to click “select file” and search for the file on your computer/server (as under 4. Above).
d) IMPORTANT. Again. Once the file/photo is uploaded on the page, remember, you are still in the editing mode, therefore don’t forget to click “Update” on the page (upper right corner on the editing page). Check on the other browser that the result is satisfactory.

7. How do I create a link to the Internet?

As you probably already have concluded the procedure is the same as under 4. above. But when you click the “link-button” (chain symbol) and reach the next dialogue frame, instead of marking a page, you insert in the field marked as URL the Internet address (https://www.xxx.jp) to the page you wish to link to. Under the URL window mark the box “Open link in new window/tab” (normally this is preferable). Otherwise the procedures are identical as under 4..

8. How do I create a link to an uploaded document (e g an application form)?

Basically the same procedure as under 5 and 6 above “Upload a photo” respectively “Insert a photo”. But instead of seeing a photo the visitor will see a text linking to the uploaded document. When you as a visitor press this link, the document will be downloaded to your computer. This is how you will upload your application form and make it available for homepage visitors.
a) Log in and you reach the Dashboard.

1. b) Select Media/Library/Add New/Select file/Make sure the file is uploaded in the library
   c) Select Pages/All Pages. Select the page on which you want to insert the “link” to the document
   c) Put the marker where you would like to present the document.
   d) Scroll back up to the top of the text, and above the tool bar press “Add Media”.
   e) Mark the document which you wish to publish (probably the file you just uploaded).
   f) Click “Insert to page” at the bottom right. Check by pressing preview at the top to the right.
   g) Don’t forget to press “Update” to publish.